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Chairman: Cllr R Allen Cllr I Curley Cllr J Newbery

Cllr D Parnall Cllr J Panter Cllr P Sandercock

Cllr C Beckly Cllr K White Clerk

CC Ken Scoble CC Graham Facks-Martin

Cllr E Sleep Cllr K Jasper

The minutes of the previous meeting which were previously circulated were proposed by JN seconded by JP all were in favour of their adoption.

1. REPORTS

1.a LEWANNICK PLAYGROUND Quotes for a new fence were submitted by Mr D Canarn £520 and from Mr P Badge £580. It was agreed that we would need to request quotes for the repairs to the playing equipment as specified by our insurers. KW proposed 2^nd JN, all were in favour, that we go to tender for the whole job and that the Clerk and Chairman would decide the best quotes to hand in order that the works could be carried out as soon as the successful applicant was able to do so. The Clerk reported that she had also received complaints from residents about the poor state of the playground and in particular the amount of litter. The Clerk suggested that we instigate a clean up of the area with volunteers but it was felt that this would not improve the situation as local residents were already picking up litter. It was also noted that residents who had complained to her said that the litter bin was often full or overflowing. It was agreed that we would mention the need to pick up litter and care for our parish within the next newsletter and carefully monitor the situation.

1b. POLYPHANT PLAYGROUND No report.

1c. POLICE LIAISON COMMITTEE No report.

1d. WAR MEMORIAL The Chairman reported how good the Memorial was now looking. A chain had been installed which was the correct height from the ground and therefore not a problem with planning. There would be a final clean up followed by a Dedication Service to be arranged.

1e. LEWANNICK VILLAGE HALL Cllr K White passed a letter from a resident at Hawks Tor regarding the use of cycles on the path from Hawks Tor to the school playing field. It was agreed that we would mention this in our newsletter and monitor the situation.

1f. LEWANNICK SCHOOL JN reported that as from September officially he would no longer be a representative of the Parish Council as Governor.

2. MATTERS ARISING

2.1 Polyphant Bus Shelter The Chairman read out letters from CCC - Mr David King and correspondence received from residents at Hicks Mill. It concluded that as parents at Hicks Mill were not in favour of walking their children the 1/2 mile to Polyphant Green each day they could not re-route the school bus down through Polyphant Green. After discussion it was the opinion of all those present that the heart of Polyphant - the Green - was the most central and safest point to locate a shelter. It was agreed that CC Ken Scoble would discuss the matter with the County Engineer. He would also speak to the Transport Division about the re-routing of buses or the possibility of the incorporation of another bus from Five Lanes through Polyphant. Councillors were of the opinion that it was unfair to even consider having the service taken away from the children at Hicks Mill and that there were alternatives which we needed to pursue.

3. RESPONSE TO DOCUMENTS
1. The Countryside Agency - Common Land. Still being circulated. Clerk reminded everyone that it was essential that the document be returned to her before August 9 in order that a written reply could be lodged in plenty of time.
2. NCDC - Local Performance Plan 2003. Left on table for general information.
3. NCDC - Census 2001 Information. The Chairman read out various facts from the Census. CC Facks-Martin commented that it was a pity that there was now no parish information however this was available on the Website.
4. PLANNING APPLICATIONS
1. Alterations and extensions to North Lodge, Polyphant, Mr and Mrs D Cash. No 2003/01224. JN proposed that as we had already supported the previous two applications on this matter, therefore, we should support this one. This was 2^nd by KW and all were in favour that we support the application.
2. For information: Mrs D Weaver, 9 Medrow, Polyphant, PL15 7PS. The application was approved by NCDC.

Gypsy count/Traveller Caravans. It was agreed that there was no sight of gypsies within the parish on 16 July and we would write confirming this to NCDC.

5. FINANCE
1. Balances to hand stood at £1,987.61 deposit account and £2,153.35 current account.
2. Cheques for payment were as follows:-

B Stringer Cheque No 39 for £70.00 regarding the first cut of the PROW in the parish.

Copytech Cheque No 391 for £30.00 regarding our Newsletter from August 2003.

These cheques for payment were proposed by RA 2^nd IC all were in favour of their payment.

6. CORRESPONDENCE
1. Office of the Deputy Prime Minister - New Ethical Framework Regulations.

The Chairman read out the contents of the letter, which was left on the table for general circulation.

2. North Cornwall Community Strategy. Left on the table.
3. Citizens advice bureau. The office has now moved to The Orchard in Launceston the former Health Clinic. The office will be open for 6 hours each week on Tuesday and Friday mornings.
4. NCDC - 2003 Register of Electors. The additions and deletions to the 2003 Register as of 1 July 2003 was read out by RA.
5. How do I register and declare interests and register gifts and hospitality? Leaflets were given out to all Councillors. RA also confirmed that we had received confirmation that the Legal Secretary at Wadebridge had received all declaration forms from us.
6. Letter from Mr K Hocking. RA read out a letter from Mr Hocking in which he enquired when the public seat would be installed at Polyphant as agreed following the Golden Jubilee Celebrations. A seat had not yet been installed because we were still trying to ascertain if a bus shelter would be located in Polyphant and, therefore, the location of a public seat was important. However, as the proposed shelter was seemly not coming into fruition yet it was agreed that we would request applicants to put in a tender for the installation of a public seat. The seat would need to have a concrete base and sides. A request to be placed in the newsletter. Proposed RA 2^nd IC. It was agreed that it would be located adjacent to the telephone kiosk, which was supported.